Transfer Letter Format: What is a Transfer Letter? A transfer letter is an official letter written by an employee requesting a transfer from one location to another location for personal reasons. The letter is typically addressed to the HR or the employee’s reporting head. However, a transfer letter can be given by an employer to the employee as well. This type of transfer letter includes details such as the perks associated with the transfer, date of joining and other relevant documentation. An important point to note is that the letter need not contain all the details, but the necessary information must be included.
Furthermore, the transfer letter format varies on the job as well as the circumstances. However, there are common guidelines that need to be followed when drafting a transfer letter. From formal writing guidelines to impeccable spelling and grammar, employees have to ensure that the letter is on point and very precise. Read on to explore the guidelines for drafting a transfer letter.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Transfer Letter Format and Guidelines
When writing a transfer letter, there are quite a few things to keep in mind:
- State the purpose of the letter clearly in the title
- Mention the position of the employee with the employee code or number
- If the employer is transferring the employee, the employer must list the perks and benefits for the employee
- Mention the date that the employee is supposed to report
- If an employee wants to get transferred to another location due to personal reasons, the employee must list the reasons as to why they need the transfer. They must also list probable opportunities if they were to be transferred to that particular place.
Transfer Letter Format
Transfer Letter Format By Employer To Employee
The following format is commonly issued by the employer to an employee
Employee Requesting Transfer Letter
Following are a few examples for transfer letters for various scenarios.
Employer Initiated Transfer Letter
Points to Remember
- Ensure the subject line is concise and clear
- Proofread for spelling or grammatical errors
- Ensure that the details of the employee are correct, such as the employee code, benefits etc.
- Like any formal correspondence, ensure that the letter is written in standard business-letter format.
FAQ’s On Transfer Letter Format
What is a transfer letter?
A transfer letter is an official letter written by an employee requesting a transfer from one location to another location for personal reasons. However, a transfer letter can be given by an employer to the employee as well.
How should you write a transfer letter?
A transfer letter is a strictly formal correspondence, hence, ensure that it is written in standard business letter format. Explain the purpose of the letter and mutual benefits gained from the transfer (if any).