Sample Dismissal Letters: Dismissal refers to the removal of the employee from the Organization. There are two forms of Dismissal: forceful Dismissal of the employee by the boss, and the other is when the employee voluntarily gives the letter of resignation by himself for some reason. This is a highly critical step that involves some disciplinary actions. The employer must consider every aspect before writing a termination letter and specify the precise reason behind the removal in a very polite manner.
This article contains some free samples of dismissal letters, which will help you get an idea regarding writing format and manner.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Sample Dismissal Letters Guidelines
A Dismissal letter is uncommon than all other types of letters. This is considered an official document and treated as proof that the employee is being dismissed from an Organization. Therefore, one must consider the following points while writing a dismissal letter:
- It should be in unambiguous language, and the tone while writing the letter must be decisive and formal.
- The letter must precisely include the fact that the employee is being dismissed, and the reason for Dismissal should be mentioned
- Make sure that you are polite while writing the letter, and it is generally recommended to show some concern towards the employee by providing him/her an explanation behind his Dismissal
- At the end of the letter, you should appreciate the employee’s work or effort for the Company’s growth.
- A letter of Dismissal should also contain the name of the dismissed person accurately.
- The Organization’s letterhead should be there on the top of the letter, and It should further contain the signature or the stamp of required authority as the letter is invalid without it.
A dismissal letter can lead to an employee’s adverse reaction; therefore, the tone and style of writing matter a lot. A letter should consist of various information regarding due payments, benefits provided to the employee (if any), allowances, and details about the crucial funds.
Sample Letters of Dismissal
For better understanding, below are some templates of the letter of Dismissal:
404, Berley Street
We are incredibly sorry to let you know that your term of service at Capeway Sanitization has ended immediately. The reason behind this Dismissal is that you have violated the employee’s code of conduct section 3. We are left with no other choice than to end your employment right here.
One month has been given to you till July 15, 2021, to vacate the office. In case you don’t do this, your things will be packed by us, and you have to straight away leave the premises.
We appreciate your work till now at our Organization, and we wish we could do something to keep you on the team.
Sample Letter of Dismissal
(Name of dismissed Employee)
Subject: Dismissal letter
Dear: Ms/Mr/Mrs (Name)
The management has noticed that despite constant warnings regarding the office’s timing, you are late continuously. It has been more than a week, and we don’t see any improvement. For us, punctuality is essential, and your careless behaviour affects the performance of the entire team. Hence, the management decided to dismiss your services immediately. You are supposed to hand over your work to Ms. Sen by today evening.
Since your probation period has not ended yet, there is no need for a notice period by both sides, and you can collect your final dues from the Accounts department.
In case you need a reference letter, we will be happy to help you with that; just let us know.
In case you have any issues or need any clarification, then feel free to contact us via mail or a call.
We wish you good luck with your future job.
Letter of Dismissal With Notice
Ms. Lony Smith
104, Bone street
Regarding your discussion held with cope corporation, we confirm your termination, which is in effect from today itself.
We will provide you with the severance payment of 2 weeks as per the policy of the Company. You will receive the dues as soon as you sign the release of claims attached along with this letter.
Moreover, we inform you that the balance of your accrued PTO will be there in your paycheque, which you will receive at the end of the month. You can collect the cheque from reception, or we can courier it to your residence.
We have received office keys, the company-owned tab, the security swipe card at the meeting, held for discussion.
Please feel free to reach out to us if you need any help from us. We would be happy to assist you.
Probationary Dismissal letter
Dear: Mr/Ms/Mrs (Name)
Our motive for writing this letter is to inform you regarding our decision to remove you from probationary employment as the Company is not satisfied with your work. Dismissal will be effective from March 15 2021. We request you to immediately leave the workplace, although we will provide you with an additional payout. We are taking this action as per subsection 10.9, 10.4, 10.2 of the Administrative rule. We will even pay you for your unutilized annual leaves too.
We further request you to submit all the Company’s assets under your possession, including cell phone, laptop, and security card.
You can contact the accounts department for all your dues, and we will send the cheque to your address at the end of the month.
Good luck with your future job.
(Name of the Company)
Letter of Dismissal to Account manager
April 25, 2021
This letter informs you that Mr. Keni James (former account manager) has been terminated from his post.
We got to know recently that Mr. James was involved in several unlawful trading activities, about which we were clueless. We noticed this activity due to suspicions in the last three accounts. We are coordinating with the owners of these accounts to resolve them as soon as possible. We recommend all our clients to go through their accounts and inform us immediately if you notice any suspicion in your account. If you notice any illegal trade, then immediately contact Ms. Jenny (Settlement department).
Also, note that our Company has nothing to do with any other activity which involves Mr James. Stay alert if he tries to reach you, and it is recommended not to indulge with him in any similar kind of work.
We heartily apologize for the inconvenience caused to you by us. We assure you to fix this issue as soon as possible. Please feel free to reach us in case of any queries.
(Name of the Company)
Employment Letter of Dismissal
About our meeting held on January 15, 2021, We confirm that your employment at TBC Ltd. is ending on the date January 21, 2021
As discussed in the meeting, the significant reasons behind this Dismissal are as follows:
Reason 1: Your consistent negligence regarding the deadline provided to you for the completion of any particular task is not tolerable for the Company
Reason 2: You failed to follow the Company’s rules of regulation, which was shared with you on the first day of your joining.
Reason 3: We lost our last two massive projects due to your carelessness at work.
It is requested to return all the Company’s assets under your possession before leaving the premises.
In case you have any grievances regarding our decision, then feel free to contact us. We can further provide you with a detailed clarification.
Regarding your dues, please contact Mr. Yogi from your accounts department.
It was great to have you at our Company.
(Name of the Company)
Letter of Dismissal for Misconduct
Dear (Name of the Employee),
This is in regards to your termination from LP associates for your misconduct. This Dismissal will be effective from March 31, 2021.
The reason behind this termination is your carelessness towards our clients. Last month, we received a complaint from one of our valuable clients regarding your unacceptable behaviour with him. We issued a warning letter to you. Despite the warning, there were more complaints about you from our other clients. This can be very harmful to our Company. Therefore, the higher authorities have decided to dismiss you from the Company for the Company’s betterment.
You will get a salary of one month and other dues cleared soon from our accounts department.
We hope you will bring a change in your behaviour.
Managing director of the Company.