Sample Cancellation Letters: A letter of cancellation is an instrument that indicates the termination of a project, transaction or deal. Cancellation letters are legal documents.
A letter of cancellation is written from one organisation to another or from an individual to an organisation. However, it can be written from a company to an individual. It needs to have all the requirements essential for a legal cancellation.
The language you use in a cancellation letter should be formal, and the tone should be polite. It would be best if you didn’t come across as a rude person in your cancellation letter. In the letter, you should mention that you have to cancel the transaction, agreement, or deal.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
A letter of cancellation demands clarity and being specific. You must add the reason you are writing this letter.
A cancellation letter should be to the point. You need to be precise and add important information such as the name, address, contact number and email of the sender and receiver. ‘
It would be best if you kept the tone of the letter decisive and professional. The sentences that you use in a note should be specific and short. It would be best if you were careful about not using any negative sentences in the letter.
It would be best to inform the other party that you are cancelling the contract or the transaction. Letter of cancellation should have specific reasons for cancellation. Even though the letter needs to be firm, you need to use polite language throughout the letter. It would be best if you didn’t mention all the grounds for cancellation. Instead, you point it out without a potential list of grievances.
A cancellation letter serves as an instrument of information for an action to be performed in the future. Therefore, you must give a time frame regarding the same.
The time frame could be thirty days, after which you will terminate the contract. The letter must have the date and time after which the termination will be effective. You need to make the cancellation letter according to the pre-requisites to terminate the deal.
A cancellation letter shouldn’t be threatening or a warning. However, it should have an implementation force.
Cancellation Letter Format
When you are writing a letter of cancellation, you should follow the following pattern.:
- You need to make sure to use formal language in the cancellation letter.
- A cancellation letter is a legal document.
- The tone of your cancellation letter should be polite.
- It would be best if you remembered to make the letter short and precise.
- In the letter of cancellation, you need to make your sentences direct.
- You should add a time frame after which the cancellation will be effective.
- You mustn’t sound like a rude and disrespectful person in the letter of cancellation.
- It would be best if you were firm in the letter instead of being threatening or discourteous.
- It would be best if you didn’t mention all the reasons for grievances you have with the other party in the letter of cancellation.
Format of Cancellation Letter
(Date Of Request)
Request Cancellation Of Opt Application (Receipt Number)
(Student’s Id Number)
(Opt Requested – Pre Or Post Completion)
(Opt Dates Requested)
Dear USCIS Officer,
Please accept this request to cancel my current application (mention the course’s cancellation or training). I am making this request because of ……….. (REASON FOR REQUEST). I kindly request that the application should be cancelled. My immigration record will reflect my continued eligibility for the appropriate amount of Optional Practical Training at this prestigious educational level.
Enclosed, please find a copy of my I-798 Notice of Receipt.
Please contact me if you require any additional information or documentation to process this request.
(Signature Of The Student)
(Name Of The Student)
Dear Sir/ Madam,
On August 17th, I signed an agreement to buy a car from you: model 630 for $40,000. (You should include all the essential details about the product)
Today, I want to cancel that agreement. As a result, I am exercising my right to cancel the deal due to a non-disclosure(s) described in the Consumer Protection Act, 2002. ( You should explain to the buyer or supplier which is the misleading statement, add what the person told you and what happened. )
I look forward to your immediate reply. You can contact me at my home telephone number (add your contact details).
(You should add how you are expecting an early response and resolution of your complaint. Add your emergency contact or other contact information.
Sign the letter
(Send the letter to the registered mail, fax or courier. )
Cancellation Letter to Terminate Service
(City, State, Zip Code)
(Phone Number- optional)
(Email Address- optional)
July 14th, 2018
(Name of the Recipient)
(City, State, Zip Code)
(City, State, Zip Code)
Ref: (Account Number)
Dear (Name of the Recipient):
I currently have a (membership subscription) to (Add the name of the Membership/ Subscription Service).
While I have thoroughly appreciated your past services, I would like to cancel my (Add the name of the Membership/ Subscription Service) immediately. I would be very grateful if you should send me written confirmation within the next 30 days to fulfill my request.
I would appreciate a prompt refund of my unused (Add the name of the Membership/ Subscription Service) fee. (If you think the last sentence doesn’t apply to you, you can delete it.)
Lease Cancellation Letter
Mr. Mark Peterson
Groove apartment, 50- B, Square Road,
Date: August 15th, 2019.
Subject: Notification for lease cancellation
I am writing this letter with the intent to inform you that we will be vacating house no—109 Of the Groove apartment on September 1st, 2019. I had entered into a lease contract with you on September 1st, 2017. We will be moving out by September 5th, 2019. Therefore, please cancel our lease contract henceforth.
Our new address is 89- K Hudson Villa, London, on which you can forward is the security deposit within the specified time. We will thoroughly check the house for any damages and repairs before we leave. However, after we leave, please inspect the home for any damage and report to us if you can find any.
We will make it a point to take care of all the bills before we leave. However, please feel free to forward them to our new address if we miss out on a few.
You can contact us at (phone number) to set up a meeting for returning the keys.