Resignation Acceptance Letter: A resignation acceptance letter is a formal way of acknowledging an employee’s request to resign. The letter specifically provides an opportunity for the employer to express or acknowledge the contributions that the employee made to the organization. Furthermore, it provides a platform for the employer to communicate relevant information such as the duration of the notice period, effective resignation date and more.
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Just like most other formal letters used for business purposes, a resignation acceptance letter will have the following elements, along with a few specifics such as
- Date
- Salutation
- Acknowledgement of the resignation
- The final date of employment
- Employee appreciation
- Complimentary close
- Sign
- Contact information
- Other relevant details
When drafting the resignation acceptance letter, do ensure all the aforementioned elements are included in the letter. Furthermore, the letter must be kept short and precise. The letter must also indicate the next course of action for the employee regarding their offboarding tasks. Also, if the resignation acceptance letter is being sent through email, ensure that the subject line clearly states the same: “resignation acceptance”. And lastly, proofread the letter for any possible grammatical errors or spelling mistakes.
Acceptance of Resignation Letter Samples
The resignation acceptance letter format follows all conventional practices of formal letter writing. The following are two common examples used across most scenarios.
- Resignation Acceptance Letter From Manager (Employee Serves Notice Period)
- Resignation Acceptance Letter (Employee Does Not Serve Notice Period)
Resignation Acceptance Letter From Manager
Resignation Acceptance Letter (Employee Does Not Serve Notice Period)
FAQ’s On Resignation Acceptance Letter
Question 1.
What is the resignation acceptance letter?
Answer:
A resignation acceptance letter is a formal way of acknowledging an employee’s request to resign.
Question 2.
What are the elements to be included in a resignation acceptance letter?
Answer:
Apart from the acknowledgment of the resignation, the letter must also address gratitude for the employee’s work as well as a course of action for their off-boarding process. The letter must also contain other elements of any formal letter, such as the date, salutation, complimentary close, signature and other relevant details.
Question 3.
What are some tips for writing resignation acceptance letters?
Answer:
The letter must be kept short, yet detailed. Moreover, if the resignation acceptance letter is being sent through email, ensure that the subject line clearly states the same: “resignation acceptance”. Also, proofread the letter before sending for any possible grammatical errors or spelling mistakes.