Report Writing Format: What is a Report? Why is Report Writing Important? A report is the formal documentation of an event, a person, or another entity. Essentially, it provides details, insights and facts that are organised in the form of a document. Report writing is the process of writing such a report. It could have implications in many fields – such as education, business, governance, medicine, forensics etc. Hence, report writing is an important skill to learn. In this article, we shall explore the basic guidelines when writing a report, the various types, and current trends in report writing. We shall also explore a few samples and their respective format of newspaper report writing, format of magazine report and examples of newspaper report.
Guidelines for Report Writing
Following are a few important tips and guidelines when writing a report writing format pdf:
- Identify the purpose for writing a report
- Use language that is unambiguous, concise and jargon-free.
- Express facts and details in an unbiased manner.
- Do not use slang or other informal words and contractions.
- Organize the content for easy navigation and logical flow of information
- Revise and proofread
- Read through the entire report before sending it in.
Report Writing Topics
These are the most commonly used report types:
- Analytical Report
- External Report
- Formal Report
- Functional Report
- Informal Report
- Informational Report
- Internal Report
- Lateral Report
- Long Report
- Magazine Report
- Newspaper Report
- Periodic Report
- Proposal Report
- Short Report
- Vertical Report
In this article, we shall take a detailed look at newspaper reports and magazine reports.
Magazine Report Writing Format for Competitive Exams
Following is the format for drafting a magazine report:
Report Writing Format for College Students
(This section contains a title that is representative of the content in the report. Do note that the title must be unambiguous)
(This section contains the name of the person drafting the report. It can also contain the designation of the person. More importantly, the drafter’s name or other personal information must not be mentioned in the main body)
(This section provides a brief overview of the report. Also, it includes the headline’s expansion)
(This section provides the complete details of the report. Important details that must be included are “why”, “how”, “what”, “when” etc. Other details can also be included if they provide better context or clarity to the report)
(This section contains details on how the event in question ended. It can also contain other details which provides more information about the event)
Newspaper Report Writing Format
Following is the formatting for drafting a news report writing format. Do note that this is similar in format to the magazine report. The only additional section is the “Date and place of reporting”.
(This section contains the title of the report. The heading must be clear and direct as possible)
(The name of the person drafting the report, along with their designation is written in this section. Furthermore, it is important to note that the drafter’s name or their personal information must be excluded from the main body)
Date and Place of Reporting
(This section mentions the date and place on which an individual drafted the report)
(This builds on the headline’s expansion. It also provides a quick summary of the events that are reported in the newspaper report)
(This section must ensure all details of the event are clearly mentioned. It generally contains two sections; the first provides details of the event while the other covers the accounts of witnesses, aftermath or any other details that provide a better context or clarity to the report)
(This section contains details on how the event was handled and the action is taken so far. It can also contain additional details which provide more information about the event)
Newspaper Report Writing Examples
Following is a sample of a magazine report writing format for Class 12 and 10 and a news report writing format isc example:
Your School organized a symposium on the topic – “Effect of Global Warming on Planet Earth”. Prepare a news report writing for your school magazine.
Report on a Science Symposium – Effect of Global Warming on Planet Earth
By John Doe, Editor of School Magazine
Recently, a science symposium was held at our school on Jan 10, 2021. The topic of the Symposium was the Effect of Global Warming on Planet Earth.
The event began with the felicitation of the guest speaker – Dr. Jane Doe. This was followed by our principal, Dr. Leonard espousing the participants. Dr. Jane Doe reflected her vast insights and knowledge on the topic and emphasized the importance of curbing our carbon emissions. With the charts and graphs she prepared, the audience was intricately made aware of how our planet is changing for the worse. She also proposed a hypothesis as to what would become of planet earth if such anthropological activities were left unchecked. It was a truly eye-opening experience for all the participants on how humans have affected the planet. The symposium ended with a round of questions from the participants. After the lunch break, a short documentary was shown portraying the effects of global warming and the greenhouse effect. It captivated the audience, with some expressing grief at the plight of our planet.
The 4-hour long symposium ended with a vote of thanks. The participants also vowed to bring about a change in the situation.
Newspaper Report Writing Topics
Your school organized a computer literacy camp in its neighbourhood. Prepare a news report format on the same for your school newsletter.
Report Writing Sample for Students
(Computer Literacy Camp)
By John Doe, Secretary
(Date and Place of Reporting)
A computer literacy camp was recently organised in Bangalore by the St John’s Educational Society. The primary goal of the school was to educate young adults and children about the usage of computers. It also aimed to educate the dangers of online bullying.
The computer literacy camp began with an inaugural speech from the chief guest, Mrs. Jane Doe, the CEO and founder of Micromedia, a startup that is well-known for producing affordable and compact personal computers. Close to 250 people had attended the camp’s inauguration, with even more turning up by midday. The camp taught the basics of computers – such as its operating system, basic hardware and also the internet. The participants were also taught how to use the internet while avoiding dangers such as online-bullying and safe-browsing practices. These valuable insights helped the participants to be more productive and also stay safe when using a computer.
The camp ended with the chief guest distributing participation certificates to the volunteers. Overall, there was an atmosphere of enthusiasm and learning.
FAQ’s on Report Writing
What is a report?
A report is formal documentation of an event, a person or other entity. It provides details, insights and facts that are organised in the form of a document – typically a newsletter or a magazine article.
How do you write a report?
Writing a report is relatively easy. First, we need to identify the purpose of writing a report. Next, we need to create content that is unambiguous, concise and jargon-free. It is also important to express facts in an unbiased manner. Lastly, the draft must be proof-read to avoid any grammatical errors.