Refusal Letter Samples: Refusal is rejection for something that you cannot approve of. As the statement of refusing puts a bad impact on the recipient, it could put a bad impression on you in their mind. But what if you are positively stating your refusal? It depends on how you formulate your opinion in front of others. If you are planning to refuse someone, make sure it is well constructed to raise further issues. Give a diplomatic answer which will never let you face regret any other day.
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How To Write Refusal Letter Samples?
Below are some points that you should always follow before writing a refusal letter to someone:
- Show regret in the very first sentence if you are refusing something. It shows a positive attitude that wanted to help and approve but couldn’t do.
- Next, you have to mention a well-constructed reason for refusal. It is necessary to explain.
- In case you cannot help someone, try to provide them with an alternative that is suitable for them.
- If you are refusing someone, it should not give a negative impression. Thus try to build a diplomatic answer.
- The recipient must not get offended by your words. Thus the choice of words must be appropriate.
- Use a sympathetic tone in your letter, and the ending should be expressed as if you hope or wish for something to happen for the recipient’s benefits.
Every situation of refusal is different. Hence it needs different styles of writing. Thus for your help, below are some sample refusal letters. But make sure before you send a letter, give a thorough reading to avoid future conflicts. The sample letters have a template that will help you draft your letter too.
8 Refusal Letter Samples
Below are the listed refusal letters that you would need in certain situations:
Refusal Letter for Job
Dear Ms. Name,
We are thankful for showing your interest in our company for the manager post. We are very thankful for the time you had put into our selection process. However, we regret we are informing you that your selection is not confirmed with us as a manager. But seeing your educational qualities, we are happy to inform you that you will be offered a Junior Manager post with our company.
We would like you to join us on 1 April 2021 for the Junior Manager post. If you are still looking for a better position, we heartily welcome you and wait for the next selection process. We would like you to re-apply for the same.
On behalf of CG, I would like to Thank You for your efforts and precious time. We wish you luck with a bright and successful future.
If you have any queries, please do inform and call us on +91 9914552082.
A Sample Refusal Letter to Applicant
Date (format Month Date, Year)
Name of the Applicant
Dear (Last name of applicant),
Thank You for your interest in CG for (position). It was a tough time for us to select two out of twenty candidates. But finally, we have made a final decision. Unfortunately, after viewing such a tough competition, we regret to inform you that we have decided to go with other candidates as they have a better experience than you. Those candidates are a close fit for us.
We are thankful for your efforts, time, and hard work. We value the time that you came to meet us and allowed us to interview you. We wish you good luck in the future and better success.
Credit Refusal Letter
Dear Receiver’s Name,
We are thankful for your application for credit and our products/services. We are looking forward to having good terms business relations with you.
According to the recent survey, we regret to inform you that we cannot approve of as many credit applicants. We are trying to maintain reasonable and competitive prices. Currently, we are not in a condition for approval, but we assure you that once you satisfy our terms after doing long-term business, we will approve for the same. We are looking for a favourable history establishment with good business. We will not refuse your credit requests once you meet our terms and conditions.
We know you are busy with your work, but we assure you to review your account regularly after months and look if we can offer you credit.
It is a great pleasure for us to do business with you.
Job Refusal Letter to Company
Dear Receiver’s Name
I am pleased about your offer to join CG, London for the position of Senior Manager. However, I find this job to be quite challenging, according to my abilities. I am reluctant to inform you that I thought of not accepting this offer letter from you rather, I would prefer to stay in the same position and same company.
It was nice to meet your officials, and I am very thankful for your offer. Thank you for the precious time you gave me. I wish your company reach success in the coming future.
Refusal Sample Letter
Dear Receiver’s Name,
I am glad for such a great opportunity for a research chemist position with GM2. I would have to refuse this offer with regret from my heart as I got a better position with Great Lakes. I appreciate you took your precious time to interview me and select me as a part of your company. I appreciate this chance, but the Great Lakes position is a perfect fit according to my study background.
I regret not joining your team but grateful for the tie I have spent with you while interviewing.
Format for Refusal Letter
Name of Applicant
Dear Applicant’s Name,
We are thankful you put in your time for a job position with our company.
But with a heavy heart, we inform you that we found another employee for the same with a better experience. We cannot offer you that position within our organisation. Also, we regret seats for our positions are also full. We are not interviewing as earliest.
However, we would like if you will participate in our selection process this coming year. We will keep in touch with you if we have any other appropriate positions according to your qualification.
Stay in touch with us. We are looking forward to meeting you and be part of our company.