Message Writing: A message is a short piece of information given in a written format. When a person cannot speak to another person directly he/she leaves a hand-written note or forward a text message through mobile or any communicating source. Sometimes the message is also sent orally by voice messages.
The primary concerns of the discussion ought to be fused in the message precisely and plainly. It instructs understudies to recover and decipher data. A message can likewise be composed dependent on some composed contributions, rather than a telephonic discussion. For example a declaration or composed notes.
A message can be written in a formal way or an informal way, based on the conditions. The message should be written in a square or rectangular box and in a proper format. The word limit of the message should be less than around 50-70 words.
In this article, we are going to see the format of writing the messages in a formal and informal way. Students of Class 4, Class5, Class 6, Class 7, Class 8, Class 9 and Class 10 can refer to this article for writing messages and prepare for their upcoming exams.
Message Writing Format
The message should be conveyed to another person in a proper format, whether it is a formal or informal message. The message should be written in a polite manner. Informal messages can be written in a casual manner but in an understandable language. The formal message writing will require the below-given format.
- Heading of the message
- Date and Time
- Body of the message
- Sender’s name
Message composing starts by composing “Message” in intense and capitals. It is written in the line. This is done to grab the eye of the individual for whom the message is drafted. The date is composed on the left-hand side of the page. It is written in an extended structure.
Time can be composed both on the left and right half of the message. In any case, it is ideal for you to specify it on the correct side to show a savvy use of the room. Welcome Before composing the fundamental substance (body) of the message, it is imperative to address the peruser. It helps in staying away from equivocalness and gives off an impression of being neighborly.
It is the primary substance of the message wherein you give all the data that requires to be passed on to the individual you can’t contact. It is imperative to adhere just to essential data and keep the body of the message short and fresh. Make less use of long sentences. Once you are finished with the body of the message, notice your name (or the one given in the inquiry) on the left-hand side of the page. This causes the peruser to distinguish the sender of the message.
Message Writing Examples
Example 1: You are Smita. Your sister is not at home. You received a call from her friend that her dance class got cancelled. Since you are in a rush to go out, so you will leave a message for her. Now write the message with a word limit of fewer than 50 words.
Madhuri: Hello! Is Kavita at home?
Smita: No. She went outside. May I know who is this calling?
Madhuri: I am Madhuri, Kavita’s friend.
Smita: Ok. Is there any message for her, I can pass?
Madhuri: Yes, please tell her that tomorrow’s dance class is cancelled, since our dance teacher had an emergency and she has to go out of town. The next class will be on Tuesday.
Smita: Sure. I will let her know. Thank you.
Madhuri: You are welcome!
Your friend Madhuri called today and she has informed me that tomorrow’s dance class is cancelled, as your dance teacher has to go out of town for some emergency. Your next class will be on Tuesday.
Example 2: Madhuri called Mrs. Mehta a garments shop owner. Since she was not available, her assistant, Mani answered. The following is a conversation between Madhuri and Mani. As Mani has to go out immediately afterward, therefore she leaves a message for Mrs.Mehta. Below is the conversation given, write the message in your own words.
Madhuri: Hello, is that Angels Garments?
Madhuri: Could I speak to Mrs.Smita?
Mani: I am sorry, Mam, she’s not here at the moment.
Madhuri: When will she return?
Mani: Not before 5 in the evening. Can I take a message for her?
Madhuri: Yes. Could you please tell her to deliver the Dresses ordered by me, only on the 15th January and not on 10th January, which I have selected from the catalog? Ask her to keep it ready by 10.00 am on the 15th January. I will be sending one of the person from home for the pick up of the dresses and she does not have to arrange for the same.
Mani: Ok Mam, I will inform her.
Madhuri: Thank you.
9th January 2021, 02.30 PM
Ms.Madhuri called today and have informed me to deliver the dresses only on 15th January and not on 10th January. She wants to get the dresses ready by 10.00 AM on 15th January. She will be sending a person from her home to pick up the dresses.
Tips to Write Messages
- Try to utilize the language that is reasonable for the peruser. More perplexing jargon in a message routed to a youngster would prompt inadequacy.
- Limit yourself in words, to as far as possible (50 words).
- Try not to add additional data. The message ought to be short and direct.
- Plan before you pen. Simply make a rundown of the multitude of significant focuses on an unpleasant sheet (last sheet of your answer booklet) so you remember the pertinent focuses while composing. This likewise encourages you in keeping a succession, which is vital.
- Ensure you twofold check for linguistic precision and spellings. They convey marks.
- Encase the message inside a container utilizing a honed pencil.
- Try not to utilize long sentences in the body of the message.
- Roundabout or detailed discourse should be utilized.
FAQ’s on Message Writing
What is the format of message writing?
A message, whether it is formal or informal, should be written in a proper format. It should include the date, time, name of the recipient and name of the sender, compulsorily.
How to write a good message?
Good messages are short, clear, complete and correct. The message should not be lengthy but brief. It should clearly mention the point of the message. The message should be short but should convey the complete message. There should be any information that is missed. The message is written should be accurate and correct.
How to write a telephonic message?
If a person receives a call on behalf of another person, then he should write a message to the rightful person. He/she can use the phrases, “Mr.__ called today”, or “Mr. ___telephoned you today or yesterday”, “Mr.___ has called for you”, etc.
How to write a professional message?
To write a professional message, keep the below points in mind:
- Always greet the person to whom you are writing a message
- Explain why you are writing
- Keep the message short
- Write the date and time at the top of the message
- Close the message with a gratitude