Increment Letter: Increment Letter is also known as Appraisal Letter, a document which states the salary increment given by the employer to the employee. Increment letters are usually given at the beginning of the financial year, or when an employee is performing well, or as per the organisation’s policy. Furthermore, a salary increment request letter can be submitted by the employee to their employer in case they have not received a hike for a long time.
In the case of the latter, where an employee requests a hike in their salary, the increment request letter must convey the efforts and the contributions of the employee to the organisation. In case the letter is issued from the employer to the employee, the letter must congratulate the employee for their efforts towards the organisation’s goal. Furthermore, the letter must be framed with a polite tone, be clear of any grammatical mistakes, and articulated in a formal way.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Salary Increment Letter Format
A good salary increment letter must keep the content brief and show appraisal or appreciation towards the employee. The following is a commonly used format of an increment letter. Please note, review the content for grammatical errors or spelling mistakes before sending the mail. The subject line must also be clearly indicated.
Increment Letter Sample
Explore a few increment letter samples for various scenarios.
Salary Increment Letter Format from Employee to Employer
The next sample is a salary increment letter from an employee requesting the employer to provide the hike. One important thing to note is that the tone of conversation must be kept polite. Coming off as rude or aggressive can result in negative consequences. Also, do ensure to attach supporting documents of the employee’s performance or any other relevant document that provides leverage during negotiation.
FAQ’s on Increment Letter
What is a Salary Increment Letter?
A salary increment Letter is also known as Appraisal Letter, a document which states the salary increment given by the employer to the employee.
When should an increment letter be given?
Salary increment letters are usually given at the beginning of the financial year. It is also given when an employee is performing well or has completed a term with the organization. In most other cases, it is given as per the company’s policy.
What are the variables to keep in mind when drafting an increment letter?
Ensure that the subject line is clear and unambiguous. Articulate in a polite tone and congratulate the employee for their efforts. Cross-check the hike or the increment amount before sending the mail.
Can an employee use this letter?
An employee can request an increase or hike in their salary through the salary increment letter.
How do you ask for an increment?
An employee can ask for increment for their performance or completion of a tenure. Ensure that the tone is polite and provide relevant documents that can support your work or performance. Also, ensure to do a little research to learn the industry’s average salary for your job. In some cases, it would be better if the employee talks to the HR or reporting manager first.