Formal Letter: Formal letter is undoubtedly one of the most challenging letters to be written. When putting it together, often you are addressing a person or organization with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinized. In general what you put together will have one of the following purposes:
- Make a complaint
- Make an inquiry
- Applying for vacancy
- Asking apology
- Giving Invitation
Looking for an easy way to Learning of English Grammar Exercises for Class 10 ICSE. You have to learn basic English Grammer topics like Tenses Verbs, Nouns, etc… In this article, we will review the best English Grammer Topics and compare them against each other.
Formal Letter for Class 10 ICSE Topics, Format, Samples
What should be kept in mind is that the tone of the letter should be formal and the letter should be to the point.
Layout of Formal Letter
Layout Picture 1.
Layout Picture 2.
Any one format may be followed.
It is important that the overall structure is as clear and concise as possible and that you avoid the use of informal language.
The address is written on the top left or right of the page along with your city and pin code.
The date should be written under the sender’s address. Leave a gap and then write the date in the format – date/month/year, e.g., 10th August, 20 ……..
The date should always be written in full form and no short cuts are to be followed, e.g., 10/8 or August 10.
This address is of the person the letter is being addressed to, the receiver. The address is written on the left side of the page after the date. It can be addressed to a particular person or organization.
It is written below the receiver’s address and its purpose is to state the main objective to the receiver in a short sentence.
Since it is usually a business letter that falls under formal letters, you would not know the receiver personally. Hence, the titles for salutation are put in the following manner followed by their surname along with a ‘Dear’:
Mr. – Male receiver who is married/unmarried.
Mrs. – Female receiver who is married.
Ms. – Female receiver who is unmarried.
Dr. – Male/Female receiver who is a doctor by profession.
You can also write ‘Dear Sir/Madam’.
It should be strong but not rude or straightforward, as that would only create a negative impact to the receiver. It must clearly state your purpose, whether it is to lodge a complaint, make an enquiry or to request something.
It is where you write the content/subject of the letter. It should not be more than two paragraphs depending on the type of business letter you intend to write. You must avoid using casual terms and abbreviations, so as to keep the style of the letter intact. It should be clear and precise, ensuring that all the major points are covered and is also not lengthy at the same time.
It should be a conclusion of your main body and in not more than two to three lines that must convey the action/response you expect the receiver to take/provide.
It is written on the left or right side of the letter below the closing, leaving some gap. It usually ends with ‘Yours faithfully/sincerely/respectfully’. Only the first letter will be in capital.
Signature/Name of Sender
This comes only after the subscription and includes both the signature and name of the sender, unlike informal/personal letter. You should put your signatures first and then write your full name with your designation, if any, within brackets under the signatures.
(Designation, if required)
Sample Letter 1
|You are fond of reading and like to visit the Public Library. However, your coaching timings clash with the timings of the library. Write a letter to the Librarian requesting him/her to extend the timings of the library.|
B-168, Preet Vihar
16th October, 20XX
Subject: Request for extending the timings of the Public Library
I would appreciate if you could consider the time extention of the library.
Sample Letter 2
|You recently stayed in a hotel in a metro city. The weather was very hot and the cooling system in the room was inadequate. Write a letter to the manager of the hotel. In your letter:|
12 -C, New Pandara Road,
24th October, 20XX
Subject: Inconvenience caused because of faulty air-conditioning.
I am writing in context to our recent stay at the Grand Hyatt Regency, Chennai. Unfortunately, due to a malfunctioning air conditioner in our room, we spent three miserable nights at your hotel from August 26 -29, 20XX.
We brought the defect to the notice of the management but no action was taken. When we asked to be moved to another room, we were told the hotel was completely booked.
We are shocked by this terrible service. To compensate for this tremendous inconvenience, I ask that you refund my money. If not, I am prepared to take my complaint to a higher authority.
I look forward to hearing from you at the earliest,