Authority Letter: It is a document written to delegate authority or give official permission to perform a particular action on behalf of the authorizer. In other words, it is a formal official letter that confirms a person’s authority or ability to perform certain duties on behalf of another person. If you are not able to perform a particular duty due to some reason then you can write an Authority Letter to delegate that duty to someone else.
This letter is commonly utilized in the business sectors where the client gives business authorization to complete a particular duty. Read the complete article below to avoid mistakes while writing the Authority Letter.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Reason to Use Authority Letter
A person may write an Authority Letter for the following reasons:
- A person may write it to another person for efficiently handling his/her financial transactions.
- Parents or guardians need to write it for the medical emergency decisions of their children to the child caretakers.
- If minors are traveling alone; not with their parents/guardians then this letter is required. Due to this, children can be protected from child trafficking. Also, this will grant the airline temporary custody rights over the child.
- One can release all his/her personal information like medical history, etc. by using this letter.
- If someone’s money is held at the regional bank but not able to access it then he/she may write it delegating authority to another person to handle the issue.
- Parents may write it to allow someone for their child to pick up from the school in case of their unavailability.
- A person may write it to allow someone else to pick up his/her packages from the post office.
- It can be written to give publishing rights as well.
- It can be written by parents to allow their children for field trips.
Authority Letter Writing Tips
Refer to the following writing tips before writing an Authority Letter.
- It should be written like a formal official letter and signed clearly. It must include the sender’s name and address on the left side and date on which the letter has written. After this, mention the recipient’s name and address.
- If the recipient’s name is not known then use the generic term “To Whom It May Concern” for avoiding confusion.
- Make sure to add a salutation at the start and your signature at the end of the letter.
- It should be written concisely and grammatically correct.
- Make sure to specify the details about the authorization you are granting on your behalf.
- Mention the reason and starting and ending dates for the authorization.
- Mention if any restrictions on the authorization.
Authority Letter Format
Refer to the following Authority Letter Format before writing an authority letter.
Authority Letter Sample
Refer to the following Authority Letter Samples before writing an authority letter.
Sample Authority Letter for Collecting Passport
Sample Authority Letter for Bank
FAQ’s on Authority Letter
What is an Authority Letter?
It is a document written to delegate authority or give official permission to perform a particular action on behalf of the authorizer.
Why should I write an Authority Letter?
If you are not able to perform a particular duty due to some reason then you can write an Authority Letter to delegate that duty to someone else.
What should be written in an Authority Letter if I do not know the name of the recipient?
If the recipient’s name is not known then use the generic term “To Whom It May Concern” for avoiding confusion.