Acknowledgement Letter: Acknowledgement letter is a letter of receipt which confirms the reception of certain documents. For example, if an employee sends a resume or CV to apply for a job to an employer, then the employer has to acknowledge the employee by sending a letter. This letter could be sent via mail or by post. It is a necessary document which has to be kept saved for future purpose.
The acknowledgement could be of different types such as an acknowledgement sent when sending a document, or while receiving a document, for businesses, for projects, for a resignation letter, etc. It is based on situations for which we acknowledge a person for receiving a certain document, details or sometimes even when we have received the products.
In some of the companies or businesses, the acknowledgement letter plays an important role. A business is said to be completed only when a letter of receipt is exchanged between the two parties. It works as a proof that the commitment made between the two parties has been accomplished.
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Letter of Acknowledgement of Receipt
An acknowledgement letter is a letter of receipt sent by an individual or business to the other end to make them know that you have received the offer, complaint, product, or any demand which is provided by another party or individual whomsoever is involved in the transaction.
For any business, if the company receives a particular document, it is necessary for them to send an acknowledgement through a mail or by post. It confirms the reception of the documents to the other party and completes the deal between them.
Format of Acknowledgement Letter
The format of the acknowledgement letter must include the name and address of the sender. Also, the present date has to be mentioned. Subject of the letter should be declared at the beginning of the letter. It should state the acknowledgment of document or product received.
The body of the letter should consist of details of the product received along with exact dates. It should confirm that the product/document has been received in a good condition without any damage. And if any damage is caused during the transportation, it has to be mentioned in the letter itself.
The later part should declare the required steps to be taken in future. While closing the letter we should thank the concerned person.
The format of the letter is given below:
Acknowledgement Letter from Employer
The company sends the acknowledgement letter to their employees, when they demand some documents for internal procedures. The format is shown below.
Acknowledgement Letter for Sending/Receiving Documents
When the documents have been sent or received, then an acknowledgment letter should be sent to confirm the reception of documents.
Student Acknowledgement Letter for Project
To best gratitude to the people and companies who assisted you in implementing the project, most of the personalities write so-called Project Acknowledgement letters. This letter helps to demonstrate acknowledgement of the special type of support you have obtained while executing the project, and not as a stage where you can thank individuals for general “love and support” type of support.
Acknowledgement Letter for Business
In business, the acknowledgemtn letter plays a crucial role. For each and every product delivery an acknowledgement letter is required as proof of receipt of the product. It helps in setting up a good relationship between seller and purchaser. A format is shared here explaining how this confirmation letter should be.
FAQ’s On Acknowledgement Letter
What is an acknowledgement letter?
An acknowledgement letter is a confirmation letter used in business to formally address the receipt of product or document. It is used to keep as a record for future use.
How to write an acknowledgement letter?
There could be many templates used to write the acknowledgement letter, such as:
We hereby acknowledge the receipt of:
I hereby acknowledge the receipt of the following documents:
I am writing to confirm that the product/documents have been received.
[Name of the company] acknowledges the receipt of
How to write the complaint acknowledgement letter?
If a complaint is made by an individual, it is necessary that the respective firm should acknowledge his/her complaint in a letter. The acknowledgement should be done on a serious note. Inform the sender that the serious steps will be taken for his complaints. Thanks to the sender for approaching you and writing to you and apologise for the inconvenience caused.
What is a student acknowledgement letter?
A student after achieving success in his project in school or college should write an acknowledgement letter to his teachers or professors who were involved in the project and helped and guided him to successfully complete the project.
What should be included in the acknowledgement letter?
- Name and details of the person who is sending the letter.
- Name and details of the person/company to whom the letter is been sent (recipient)
- Date of sending the acknowledgement letter
- The subject of the letter stating the reason for writing it
- Statement of confirmation of receipt of the item
- Any other information required to be sent regarding the transaction.