{"id":65415,"date":"2024-02-09T13:46:42","date_gmt":"2024-02-09T08:16:42","guid":{"rendered":"https:\/\/www.aplustopper.com\/?p=65415"},"modified":"2024-02-09T16:21:05","modified_gmt":"2024-02-09T10:51:05","slug":"official-letter","status":"publish","type":"post","link":"https:\/\/www.aplustopper.com\/official-letter\/","title":{"rendered":"Official Letter | Samples, Format, How To Write an Official Letter?"},"content":{"rendered":"
Official Letter:<\/strong> An official letter, also called a formal letter, is a document drafted for an organization or an individual in a professional setting. This essentially means such types of letters are used to express interest in a job\/ product\/ service or are used to convey messages between business entities. Some official letters are also transactional in nature. When communication is to be conveyed among employers and employees, a formal letter is used as well. For instance, appreciation letters, warning letters and appointment letters are examples of official letters used in a professional setting.\u00a0 Official letters can also be used between a customer and an organisation as well.<\/p>\n Regardless, all official letters must follow the formal conventions of drafting a letter – such as adhering to the rules of written English as well as having a formal structure. Furthermore, formal letters are always typed as opposed to being handwritten. And also, official letters serve as legal records of important events or occurrences. Hence, these letters must be drafted with precision and unambiguity in mind. Read on to explore the various formats, detailed guidelines and samples for official letters.<\/p>\n Get Other Types of\u00a0Letter Writing<\/a>\u00a0like Formal, Informal and Different Types of Letter Writing Samples.<\/p>\n The basic principle behind sending an official letter is to let the reader understand the contents of the letter through simple and concise sentences. This not only saves time but ensures clarity of the content. Furthermore, a specific structure must be followed throughout the document.<\/p>\n The following types of letters are considered as official letters:<\/p>\n Following is a format typically used in most official letters:<\/p>\n Sender\u2019s Designation<\/p>\n Organization Name<\/p>\n Organization Address<\/p>\n Date<\/p>\n Recipient’s Name<\/p>\n Recipient\u2019s Designation<\/p>\n Organization Name<\/p>\n Recipient\u2019s Job Title<\/p>\n Dear [Recipient\u2019s Name]<\/p>\n Subject: Provide a reason for writing a letter<\/p>\n Body of the letter<\/p>\n Closing Sign<\/p>\n Sender\u2019s Name<\/p>\n Sender\u2019s Signature<\/p>\n (Attachments, if any)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n In a professional setting, the most common type of official letters are resignation letters. An employee will be required to write at least one letter in their professional career. Following is an example for an official letter:<\/p>\n <\/p>\n <\/p>\n Question 1.<\/strong> Answer:<\/strong> Question 2.<\/strong> Answer:<\/strong> Question 3.<\/strong> Answer:<\/strong> Question 4.<\/strong> Answer:<\/strong> Official Letter: An official letter, also called a formal letter, is a document drafted for an organization or an individual in a professional setting. This essentially means such types of letters are used to express interest in a job\/ product\/ service or are used to convey messages between business entities. Some official letters are also […]<\/p>\n","protected":false},"author":5,"featured_media":65417,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[91903],"tags":[],"yoast_head":"\nOfficial Letter Guidelines<\/h2>\n
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Types of Official Letters<\/h3>\n
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Official Letter Format<\/h3>\n
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\n Sender\u2019s Name<\/p>\n Official Letter Sample<\/h3>\n
Official Letter Sample 1 – Resignation Letter<\/h3>\n
Official Letter Sample 2 – Letter of Appreciation<\/h3>\n
FAQ’s on Official Letter<\/h3>\n
\nWhat is an official letter?<\/p>\n
\nAn official letter is a document drafted for an organization or an individual in a professional setting.<\/p>\n
\nWhat are the types of official letters?<\/p>\n
\nOfficial letters are of many types – such as business announcements, cover letters, complaint letters, professional thank you notes, letter of interest, letter of request, letter of recommendation, resignation letters.<\/p>\n
\nHow do you write an official letter?<\/p>\n
\nAn official letter must ensure that the reader understands the contents of the letter easily. It must also follow all formal writing conventions in English.<\/p>\n
\nWhat must be included in a formal letter?<\/p>\n
\nAn official letter must include professional fonts such as Times New Roman or Arial. Flashy or gaudy fonts must be avoided. It must also have a heading, where the sender\u2019s name and address must be written. It is followed by the recipient\u2019s name and address. An official letter must also include salutations such as Dear Mr\/ Ms (Name). If the recipient is unknown, use Dear Sir\/ Madam. Use paragraphs wherever possible. Conclude the letter with a closing signature such as \u201cRegards\u201d, \u201cSincerely\u201d etc. Add enclosures if required and always proofread the letter before sending it.<\/p>\n","protected":false},"excerpt":{"rendered":"